So, we're going to be presenting the rooms in only office doc space and it's going to
be presented by Alex.
Hello, hello everyone.
My name is Alex.
I'm with only office, so this is my second time here at Forstum in Brussels.
Thank you a lot guys, so the same clusters.
That's everything is brilliant.
And today I'm going to take you through the challenges of only office and of document
collaboration and how only office can help you to overcome all these challenges.
So I will also be introducing you to some existing features in only office and some
updates.
So let's get started.
In our today's world is very important to work online and if teams have a lot of documents
so the things can get messy very fast.
So for us developers it is important to create and for users to pick a good solution for
organizing online document collaboration.
We at only office have more than 200 unique connections, unique integrations and we have
a long, long list of requirements from the people who are trying to integrate our solutions
into their services and that's why we are absolutely sure that we know almost everything
about the integration.
So wondering what is the most interesting cases, here are our points.
So first we want to make sure that we save your time and efforts by automating the everyday
routine.
Having a lot of features is very important and it should be easy to add new features
if needed.
The next thing to consider is support for all popular file formats.
If a software is built on their up-to-date technologies it will most likely be reliable,
suit user needs and even have some killer features, so like we do.
And of course security will always remain one of the most important questions for everyone
who works on their documents online.
Cross-platform apps give us ability to work on any document in any browser, from any device
and remote workers need to be able to work together and all these challenges can be difficult
to overcome without using write tools but only office can ensure your effective teamwork.
Talking about usability, we want to provide real-end user experience.
If a software is easy to use it boosts your productivity and accessibility, how it is
easy for people of all abilities to use your product.
If software have lots of bug fixes and updates it indicates that it is well maintained and
here big thank you to our community which plays significant role sending us information
about bugs, troubles and of course feedback.
And last but definitely not least is availability.
We are constantly increasing the number of distribution forms or builds of our products.
Considering all these factors we at only office decided to create a new product, only
office doc space, a product for organizing secure online document collaboration.
Actually today is the first time when we are talking about that product.
I was talking about that at FOSS Asia in 2023 but there was only better version available
and now we have already a ready to go product that can be integrated and is already integrated
into many well-known services.
So before we dive into each factor I would like to share the history behind that idea.
So the journey started in 2021 when we decided to rewrite, to completely rewrite our productivity
platform.
I am talking about that platform I mean the package with CRM, project management, mail
clients and many many other features.
So the main idea was to implement infinite scalability and in that same year we released
free for personal use app server that made it faster, more stable and more functional
and the idea shifted slightly.
So we decided not only to rewrite the architecture but also to change the mechanisms of working
with documents and in 2023 we released on office doc space.
The main point for everyone who tries to integrate our solutions into their services is that
there can benefit from our extended experience in the integration.
So many office solutions and productivity platforms when working with the files create
a mess of unstructured files, folders, subfolders but with only office doc space you are able
to create rooms, doc space rooms which allow you to clearly structure your files depending
on your requirements on the project goals.
And when you have a long to do list every day so it is smart not to waste much time on
every day routine like creating sharing or anything with the files.
In only office there is no need to work with each file individually.
You can create a room and all files within that room will be available according to the
access level of the room.
So there are few types of the rooms at the moment.
Let's start with collaboration room.
These rooms are perfect for those who are trying to work on the documents together to
co-edit their documents.
So here in these rooms you can make use of all beautiful co-editing features of only
office software like using commenting, mentioning track changes, using revision controls and
many many other features.
So we do have built-in chat and telegram plugins right within the editors to communicate and
we also allow to make audio and video calls using plugins for Zoom, GCE and Rainbow.
So when inviting a user into your room you are able to set the access level.
It may be administrator with full rights, power user with extended rights for editor
or viewer.
So the next type is public rooms.
You can invite anyone using public links and what's very important there is no need to
register somewhere and you can generate multiple links with different access rights.
But you also are able to apply password for all files in the room or for example restricting
the copy of the content of the file is available here or just the downloading and printing
can be disabled.
Yeah and there are also custom rooms that allow you to apply your own settings for any
custom purpose you have in your mind.
Again here everything depends on your use case.
You can create a room for requesting form filling, for requesting commenting or document
reviewing.
Everything depends on your use case.
So on the Office Doc Space includes different viewers and editors for all file types.
Let's start with the digital forms.
Here you are able to work with your forms with your form templates in DocXF or PDF format.
So these PDF forms can be filled in, can be shared with anyone for filling or you can
create or work with the files created by alternative applications of course.
So you can easily view, create or edit text documents.
I hope you are aware that only Office works with almost all text file types.
Office Open XML files are supported but if you'd like you're welcome to work with Open
Document Format or RTFT, TXT, HTML or anything else.
The same for spreadsheets where you can work with your sheets and use more than 400 of
different formulas and functions.
You are also able to create slides using a variety of different animations, transitions
and different objects.
And now to PDF again.
So PDF is widely used in the document workflows from meeting brochures to contracts for signing.
And now you have PDF editor.
You are able to annotate your PDF files using only Office editors.
You are able to work with your PDF.
You can convert your Office Open XML to PDF and vice versa.
You can convert PDF files to Office Open XML to edit them.
Additionally you are able to work with your electronic books that can be converted.
Next feature is integrated media players for working with images or video and audio files.
So the functionality of the described solution can be extended by using plugins and AI integration
in the form of chatGPT plugins.
So you can work with your text, you can make simple requests, generate keywords or images.
Everything depends on your license with chatGPT.
So if you do have chatGPT license you are able to work in the editors with your paid
functions.
If not just work with a free version.
So Office Docspace is created using up-to-date technologies.
We do use .NET Core and .NET Server to ensure reliable backhands and for frontend we do
use React to make sure that everything is mobile friendly.
Office Docspace is a safe way to handle your documents.
So we follow all GDPR and HIPAA rules treating your personal information very carefully.
With flexible permissions and JWT you are able to have complete control over your files
but you are also able to add password protection or watermark everything you have in your room.
For data and transit we do use HTTPS of course and for data at rest we do use industry leading
AES256.
And moreover the administrators can allow some additional settings like trusted mail
demand configuration or session lifetime configuration or for example use two-factor
authentication or single sign-on to have control over the login procedure.
And of course backups and recovery are also here.
So I'm glad to inform you that in the middle of 2023 we have included on the Office Docspace
and our main HackerOne program.
We received few reports and all these reports have been fixed in a timely manner.
So thanks to Ethical HackerSchoolWorks with us in the HackerOne.
On the Office Docspace is primarily designed for web-based operations and we understand
the importance of using it on mobile devices.
On the Office Docspace offer a user-friendly interface with interactive negation between
rooms and settings for example.
And we conducted several usability tests with more than 200 people from different countries
and different industries.
So and according to their feedback only Office has overall usability score 4.1 and the main
advantages were so simplicity, clarity and modern interface.
Of course you can customize your product.
You can change the space name and URL of the portal, Docspace portal.
You can change a color scheme and to support your corporate style you are able to use your
own logo or to change the welcome page.
As for accessibility on the Office Docspace and on the Office Editors are designed to
accommodate users with spatial needs.
So there are few options like screen readers, hotkeys but we do also support different plugins
like voice to text, text to voice or translation for example.
There are a lot of different plugins.
For developers and integrators on the Office provides the ability to extend the functionality
and here you can find the information about our plugin SDK.
So you are welcome to create your own plugins and we do have few plugin samples on our GitHub
page.
For example PDF converter allows you to convert your PDF files to Office Open XML and vice
versa as I said already.
And the next one is draw IOR plugin for working with your professional looking diagrams.
There is a plugin available that converts your audio and video files to text and of course
you store it into your rooms.
Open API documentation allows you to see how to integrate on the Office Docspace rooms
into your product and to give your visitors, I mean visitors of your website ability to
view and interact with documents right on your web page.
Docspace rooms can be integrated into your service as an iframe.
So the same we already have with only Office Docs, just iframe and of course data display
settings can be configured.
And now the main point, so there are a lot of services without document management functionality,
without document editing functionality or without any cloud storage functionality.
And only Office Docspace allows you to add everything you want here.
All these features are available and anything can be used here.
I mean it can be integrated into CRM, into CRMess, into any messenger and the next example
is one of the most popular collaboration solutions on the today's market.
Just an example.
So I'm glad to say that we have only Office Docspace for Zoom integration.
So just go to Zoom marketplace and look for only Office Docspace.
You will be able to install Docspace for working on your documents right within the Zoom meeting.
No additional actions like registration are required here.
I think that everyone can remember him sharing a document and saying, okay, let's write
it down together.
So I mean in the Zoom session, but with only Office there is no need to share your document
with anyone or to give someone access to your screen to work on the documents together.
So just use only Office Docspace application.
The same for WordPress.
Only Office Docspace can be integrated into your WordPress pages.
These are just two examples that show that our product can be integrated into any service.
In 2023 released on the Office Docspace 1 and on the Office Docspace 2 with more than
50 new features.
For example, public rooms are available now right to left interface and better and system
plugins are supported.
And for online editors, as the part of Docspace platform, we delivered three major updates
with more than 200 bug fixes and about 200 new features.
And the last version of only Office Docspace is available now.
So release just a few days ago.
So in the latest release on the Office Docspace 8, we have few very important features.
Again, fillable PDF forms.
We have PDF editors right now.
Another interface for plugins has been updated and we do have long awaited right to left
interface.
That's very important and we understand that we have a long, long way to go with that functionality.
I mean right to left.
This is why we are looking forward for your feedback about that functionality right to
left.
I mean, and we really need feedback from our clients and integrators.
The next point is our performance optimizations.
So here you can see some numbers.
We have moved some portions of the service to the client side.
So and I think this definitely will add some more points to only Office editors.
And thanks to our partners from own cloud, we have now the lower testing results for
100,000 of simultaneous connections.
Having 100,000 of simultaneous connections, I mean that all these connections are active,
sending some information from your client to their server.
You can see the details of the infrastructure.
Everything is in Kubernetes.
So 12 big machines for documents server and two big machines for K6 just to generate that
huge traffic.
On the Office Docspace, we'll soon include private rooms.
We are also going to implement electronic signatures.
And there are more features that we plan to add.
It can be used on the Office Docspace, can be used as a cloud solution, just look for
on the Office Docspace.
And if you'd like, you are welcome to install it as an on-premise.
So in Kubernetes or any type of deployment.
To try in the cloud.
To try download in server version.
So and thanks a lot for your attention.
If you have any questions, we'll be happy to assist.
We are here to guys in this on the Office t-shirts.
Yeah.
Thank you.
Thank you very much.
Are there any questions?
Yes.
Just a question about interfacing type of document worksheets.
And so also because the documents in database formats and Writers and so on have problems
to with Google from Google Docs to Google Sheets, it doesn't work.
And so you have this kind of functionality.
And also it was very interesting for me to gain a lot of text, a lot of time with converting
speech to document.
So there's a first question about whether there's an integration between sheets and
documents and the second one about converting speech to document.
So the first question, yes, we do have.
Sure.
Yeah.
We do have plugins to add that functionality right within the editors.
You can work with that.
But you need to install an extra plugin for working with that.
So and what about the integration between two types?
Yeah, two types of the editors.
Yeah, I see.
But as far as I understand, you are working with X-Wiki right now.
And no.
No.
No.
No.
Yeah.
It's a free question.
Yeah.
And no, I mean the product.
I mean the product.
So maybe you just have one of the previous versions of OnlyOffice, for example.
And there was your question about interface.
Yeah.
There was your question about interface.
Yeah.
Yeah.
And I think that your question before, you are before.
So you will be able to find a solution in one of the next version of the OnlyOffice.
And what about the integration between these two types of editors?
Yes, we do have that again in the latest versions of the OnlyOffice.
For example, let's try work with OnlyOffice docs 8.
Great.
Any other question?
There was somebody there I think.
No, yes, no.
Okay, thank you very much.
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